Enabling and Configuring Teams for Your Race

Introduction

Setting up Teams for your CT Live event consists of two general steps:

• Configure Team Type
• Set up Registration Brackets and Map Them to Scoring Brackets
  (this may not be necessary unless Relay teams will be competing in multiple Brackets, or if you need to enforce specific Team demographics)

Configure Team Type

1. Navigate to the Registration > Choices tab and locate the Registration Choice for your Team Race.
   
2. Click Edit
3. In the window that appears, locate the Team Type drop down. Select the desired Team Type (Relay or Aggregate)
   
4. Click Save & Close when you are finished with your changes.

Set up Registration Brackets

Registration Brackets can be used to separate different types of Teams into different categories and/or limit team sizes and demographics for any team type. Registration Brackets are created on a per race basis, so make sure to set them up for each Team type race in your Event.

Since Aggregate type teams are comprised of Athletes who have their own unique Bib number, Aggregate type Teams cannot be placed in any special Scoring Brackets using Registration Brackets. However, Reg Brackets can be used to score Aggregate teams differently in the Aggregate Teams report and XC Aggregate report. If for any reason you would like Aggregate Team members to not to be able to participate in Age Groups, we recommend that you create a separate Race for your teams, or use the Custom field in CT Live to map the individual athletes to custom brackets.

If you are scoring Relay type teams and the teams will be scored in specific brackets (e.g. Corporate Teams, Student Teams, etc) you will need to set up Registration Brackets and map them to Scoring Brackets with Bracket Rules (instructions to follow).

If you are only scoring Relay Teams based on Overall ranking with no special distinctions between Teams, you do not need to set up Reg Brackets. All Teams will automatically be in the Overall scoring bracket.

To Add a Team Reg Bracket:

1. Navigate to the Athletes > Teams Configuration tab
2. Ensure that you have selected the correct Race, then choose +Add Team Reg Bracket
   
    
3. In the window that appears, select the Reg Choice that the Reg Brackets will appear in, then determine whether athletes will select or auto-join the reg bracket. Auto-join means that ANY team added is included in that bracket no matter what. Only one Bracket can be set as Auto-Join. "Select" allows you to choose which Bracket teams belong in. If you are separating different team types for scoring purposes, we strongly recommend setting the Team Bracket Selection option to "Required" (more on this below).
   If you're only using Reg Brackets to limit team size, you should set the bracket to Auto-Join.
   
4. Specify a Bracket Name. (Example: Corporate Teams, Female Wheelchair, Male College, etc.
5. Specify the parameters (Gender, Age, Min/Max Members) that Team Members must meet for Teams to be sorted into this Bracket. You can add multiple requirements as shown above by using the +Add Another option.
6. Lastly, you can Enable Max Members which will cap the Team at the total number of members you define in the Max Members field, regardless of what you set for the Max Members fields above.
7. Click Complete & Save when finished.
8. Repeat this process for all Reg Brackets you need for Teams.

Define Team Management Settings

Now you must determine the rules surrounding Brackets and team creation and management. These settings are found on the Athletes > Teams Configuration tab and are divided into three categories: Global Team Settings, During Registration, and Post Registration.

These settings are configured on a race by race basis, so make sure to configure settings for all Team type races by selecting each race name at the top of the page and selecting settings.

1. Under Global Team Settings, select whether you'd like to restrict teams to only people who signed up under the same Race or the same Reg Choice. If you select Reg Choice, only athletes who signed up under the same Reg Choice can be on the same team.
2. Team Passwords allow Captains to prevent unwanted members from joining their team. If you'd like to allow the Team Captain to set a Team Password when he creates the team, select On for the Enable Team Passwords setting.
3. Now, select whether Relay Team Members have the same Bib number or their own unique Bib Numbers. Please note that enabling unique bibs does not allow each athlete on the Team to have their own Tag number. A Relay Team's members must each wear the same Tag number or pass a baton with a single tag number, even if they have unique bib numbers.

Map Reg Brackets to Scoring Brackets (Relay Teams Only)

Once you have Team Reg Brackets set up and have determined the management settings, you can create Scoring Brackets and map the Reg Brackets to them.

1. Navigate to the Scoring > Brackets tab. Ensure that you have selected the correct race.
2. Create Custom type Scoring Brackets that correspond to your Reg Brackets.
3. Once you have activated the new Custom Brackets, click + Add Bracket Rule
4. In the window that appears, select the Teams radio button.
5. Select the Registration Bracket, then select the Scoring Bracket into which the Athletes in the Reg Bracket will be sorted.
   
6. Determine whether or not the Scoring Bracket will be their Primary Bracket.
7. Click Map Entries to Bracket.
8. If there are Teams already registered in the event, you should see the counts in the Scoring Brackets change under the Teams heading. Bear in mind that the Athlete counts may remain at 0.